How SpeakFill fills EHR fields from dictation
You open your note form, press the microphone in the SpeakFill side panel and dictate the visit once. SpeakFill turns the dictation into text, matches each part to a field label on the page and types it into that field.
It works in Chrome on standard web forms, so there is no integration project and nothing to install on a server.
What happens when I press the microphone?
- Listen: the side panel records your voice and shows the audio level on screen.
- Transcribe: when you stop, the recording is sent to a speech-to-text model and comes back as text.
- Map: the text and the list of field labels on the page are sent to a language model, which decides which part of the dictation belongs in which field.
- Fill: the extension types each part into its field. Fields that were filled are highlighted briefly so you can check them.
What does SpeakFill read from my EHR form?
Only the structure of the form: field labels and field types, such as text box, date or dropdown. SpeakFill does not read what is already in your form, so earlier entries, other patients and saved notes stay on the page.
This is also why it can work in many systems without an integration. If Chrome can edit a field, SpeakFill can usually fill it.
SpeakFill works only on sites you approve, one at a time. Chrome asks you the first time you use it on a site.
What happens to the audio and the transcript?
The recording is processed and discarded. It is not stored after transcription, and the transcript is not stored either. Usage records keep the length of the dictation and the cost of processing it, not the words.
Can I dictate a SOAP note, a progress note or an H&P?
Yes, as long as the note is a web form with labelled fields. Dictate the way you would speak to a colleague: subjective, objective, assessment and plan, or history, examination and plan. Codes such as I10, medication names, doses as you say them, blood pressure readings such as 160/95 mmHg, units and dates are kept as spoken.
SpeakFill normalizes wording but does not invent facts. Review the filled fields before you save, as you would with any dictation.
Frequently asked questions
- Do I need an integration with my EHR?
- No. SpeakFill runs in Chrome and fills standard web form fields, so there is nothing to connect on the EHR side.
- Which languages can I dictate in?
- English and Spanish.
- Does SpeakFill save my notes?
- No. Your EHR saves the note when you save the form. SpeakFill keeps no audio and no transcripts.
- What if a field is not filled?
- Type it by hand, then send us the field label at speakfill.com/support so we can look at it.
- How much does it cost to try?
- 60 free minutes after sign-up, up to 20 a day, no card. After that you can buy prepaid minute packs.
SpeakFill team · Last updated