How SpeakFill handles audio and form data
SpeakFill reads the labels and types of the fields on your form, never the text already in them. Your recording goes to speech-to-text, is processed and discarded, and no audio or transcripts are stored.
This page lists each step of the data flow and the service providers involved.
What data leaves my browser during a dictation?
- The recording, as a short audio file, sent for transcription.
- The transcript and the list of field labels and field types on the page, sent to a language model to decide which text goes in which field.
- Your account token, so the dictation can be counted against your minutes.
Does SpeakFill read patient data already in my EHR?
No. SpeakFill does not read what is already in your form. It reads the field labels, such as Diagnosis or Plan, and the field types, such as text or date. Existing entries, other notes and the rest of the page are not sent.
Is the audio stored?
No. The recording is processed and discarded. After transcription it is not kept, and the transcript is not kept either. We keep usage records with the length of each dictation, the minutes billed and the processing cost, with no words from the dictation and no form text.
Can I limit which sites SpeakFill runs on?
SpeakFill works only on sites you approve, one at a time. Chrome asks you the first time you use it on a site.
Which service providers process data?
The table below lists each service provider and what it does.
| Provider | What it does |
|---|---|
| Lovable | Website, backend, database, email (noreply@notify.speakfill.com) |
| OpenAI, through the Lovable AI gateway | Speech-to-text and the language model that fills the fields. Audio and transcript are not stored. |
| Stripe | Payments |
| Google Analytics | Website statistics, only after cookie consent |
Frequently asked questions
- Does SpeakFill train AI models on my dictations?
- SpeakFill does not keep audio or transcripts, so there is nothing stored to train on.
- Who can see my dictation?
- The text passes through the speech-to-text and language model providers listed on this page for processing and is then discarded.
- What does SpeakFill keep about me?
- Your email address, your minute balance, your usage records and your purchases. See the privacy policy for details.
- Where can I ask a question about my data?
- Write to us at speakfill.com/support. The privacy policy at speakfill.com/privacy describes what is kept and why.
SpeakFill team · Last updated